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Dances of Universal
Peace International
Board of Directors Meeting Minutes
This page contains links to .pdf files of Dances of Universal Peace International board meeting minutes held since the reorganization begun in 2009.
Policies pertaining to ongoing board operation can be viewed here.
| 2024 | |
| September 2024 | An update on the migration project and the new proposal for the small grants were reviewed. Finance reports and previous meeting minutes were considered and approved. |
| June 2024 | April minutes were approved during the June Board meeting, and financial reports were reviewed. Numbers in our finances are lower due to a decrease in the value of stock shares. However, this is seen as normal market behavior. There is nothing unexpected in our budget execution. Our executive director presented advances in the web platform migration project and received suggestions from the board. Most of the meeting was dedicated to commenting on the 9-page proposal Rukmini and Arjun (Small grants improvement team) prepared to fine-tune the small grants program. Some of the objectives of the improvements are to shape a more focused, measurable, and effective program. Our minutes include background communications and context about the upgrades. At the end of the meeting, the board agreed to publish an update on the program conditions for the remainder of 2024. The "Small grants improvement" team will continue working to set up new program conditions we expect to publish starting in 2025. |
| April 2024 | Reviewed our budget and compared expenditures with the year's budget. We also reviewed our Profit and loss statement and asked for an additional revision by our accountant. The revision has now been published in the linked documents. Our projects presented their advances, and the migration project announced hiring an assistant to migrate the dance library. The Beyond initiative explained plans for Africa, and the grants program announced a much bigger movement for 2024 than 2023. Improving some of the policies for the grants program emerged as an issue, and some directors offered to help. |
| February 2024 | Compared our 2023 and 2024 budgets, finding that our finances are healthy. The executive director presented results on the research for internet platform improvement, image design contest results, and savings in office expenses. Small grants program informed about 2023 achievement disbursing 43 grants and Beyond initiative presented a summary of achievements for 2023 and purposes for 2024. Rukmini Virginia Miller ended her term on the board, and no new members were elected. |
| 2023 | |
| November 2023 | Approved finances to end of October; approved Small Grants budget for 2024; approved a budget for 2024 and the plan for the Migration project. |
| September 2023 | Approved minutes of meetings held in April, May and June; welcomed Vakil Carlos Rojas as the new Executive Director; noted with gratitude an update on finances; clarified the responsibility for the dance caravans. |
| Approved finances to Feb 2023; discussed resourcing for the expanding work of the organization; welcomed updates on the Small Grants Program and Beyond initiative. | |
Approved officers for 2023-2024 |
|
| Approved the financial report for 2022, an update to the bylaws, and the budget for 2023, including support for the Beyond Initiative in 2023. Noted the trademark determination for the Dances of Universal Peace. | |
| 2022 | |
| November 2022 | Approved financial reports on core activity, Small Grants Program and Beyond Initiative. Agreed the small grants budget for 2023; welcomed the seeding of the Dances in parts of Asia. |
| September 2022 | Approved financial statements and decisions agreed since April meeting. Received updates on the Small Grants Program and Beyond Initiative. Confirmed a sociocratic approach to decision-making. |
| April 2022 BoD | Finances are within budget. 40th anniversary of the start of the dances was celebrated online in February. The Small Grants Program (cycle 2) is open for applications. |
| April 2022 Annual meeting | Approved officers for 2022-2023. |
| February 2022 | 2021 financial results were within budget. A budget for 2022 was agreed. An update was provided on copyright. Many dance write-ups are being added to the resource library. |
| 2021 | |
| November 2021 | Financial outcomes to November are within expectations. Investment options for small grants funds are kept under review. The small grants program will open for applications on January 3. A global conference of the Beyond initiative is scheduled for December 2. |
| September 2021 | Finances are within budget. First cycle of small grants has been completed. Work continues on protecting copyright in the DUP IN logo. The Beyond initiative is planning the program for 2022. |
Finances are within budget. |
|
| April 2021 Annual meeting |
Approved officers for 2021-2022. |
| February 2021 | Finances are in line with budget. Budget for 2021 was
approved. Interim investments are in place for an award program. Procedures have been updated for business continuity. |
| 2020 | |
| November 2020 BoD | Finances are in line with budget. Grants Committee and
investment are paused pending more stable market conditions. A new email forum for mentors has been set up. Funds are still available for fee support. |
September 2020 BoD |
Finances are within budget. BoD approved a Grants
Committee and Grants Manager post in preparation for an awards
program during 2021. Funds available for fee support. Many new
dance write-ups added to the resource library. |
April 2020 BoD |
Finances are as budgeted. BoD approved taking on
a grant-awarding function and funds from Oneness Project. Organizational resilience has been reviewed in light of the coronavirus pandemic, but longer term impact on DUP and DUP IN are unclear as yet. |
| April
2020 Annual meeting |
Approved officers for 2020 - 2021. Approved financial statement for 2019. |
January 2020 |
Finances are still robust. The Beyond initiative
has been self-financing in 2019. Budget approved for 2020.
Teleconference on engaged sufism reached >200 people. |
| 2019 | |
| November
2019 |
Finances are on budget; the Beyond
initiative is reaching parts of Asia and Africa; discussions
with Oneness Project on grant admin. |
| September 2019 | Finances are on
budget; dance leader training is continuing in the Middle East
(Beyond initiative). More walks videos have been added to the
dance resource library. |
| April 2019 BoD |
Finances are on budget;
the Beyond initiative is moving beyond the Middle East;
website developments include further walks videos added to
the resource library.
|
| April 2019 Annual meeting |
Approved officers for 2019-2020. Approved finance statement for 2018. BoD thanked Munir Reynolds for all his service on the Board and as ED. |
| January 2019 BoD |
BoD thanked Martha Bracken for
25 years' service. Finances are on budget; the Beyond
initiative has raised extra funds and continues to seed the
Dances in new areas. Plans are in place for the Feb 13
teleconference with details of forthcoming events in the
Beyond program.
|
| 2018 | |
| November 2018 BoD |
Finances are on budget. Updates
on the Initiatives caravan to the Middle East, including a
planned teleconference on February 13 at 18.00 UTC.
|
| September 2018 BoD |
Finances are on budget; updates on the
Initiatives caravan to the Middle East, the new dance
resources on walks and spins and the complementary roles of
DUP IN and DUP NA.
|
| April 2018 BoD |
Finances are on budget; plans
in place for 50th anniversary of the Dances, a new server and
data protection compliance.
|
| April 2018 Annual meeting |
Approved officers for 2018-2019. Approved finance statement for 2017. |
| February 2018 |
Received financial report for 2017: on budget Reported on IT improvements and plans for 50th anniversary of the Dances |
| 2017 | |
| November 2017 |
Received financial report for year to date: on budget Updated on LG fee renewals, outreach project and possible seventh language for DUP IN resources. |
| September 2017 |
Received financial report for year to date: on budget Reported on improvements in access to audio files, plans to increase the number of dance write-ups. Thanked Sky Roshay for her work as Community Co-ordinator. |
|
Received financial report for year to date: on budget Reported on improvements in website security and access to audio files Approved plans for an Initiatives Fund |
|
|
Approved officers for 2017-18. Approved finance statement for 2016. |
|
| February 2017 |
Received financial report for year ending December 2016. With the increase in leader's fee to $36, DUP IN is now sustainable from current revenues. Agreed the budget for 2017 and Nominating Committee for Board vacancies. Agreed goals for 2017 including increasing the number of dance write-ups, expanding the resources available in languages other than English, and a program to seek feedback on our plans and activities. |
| 2016 |
|
| November 2016 |
Received financial reports on year to October 2016: finances still robust; ED reported on dialogue with Russian leaders, updated on communications using Facebook and mobile phones; Outlined goals for 2017, including increased diversity of dance write-ups, and obtaining feedback from leaders at events. |
| September 2016 |
Received financial report on year to end August - net surplus secures our financial position ED reported on communications (facebook, mobile phone initiatives), Portuguese website developments, fee support by country Agreed to highlight youth activity (Sufi Youth Council) on website Thanked Martha for her work on fee changes |
| April 12 BoD meeting |
Received financial report on year to date - on budget ED reported on update to Leader Guidelines and Foundation manual, and mentor teleconference. Explored opportunities for Board members to contribute in more depth to organisational goals and priorities. |
| April 12 Annual meeting |
Approved officers for 2016-17 Approved financial statement for 2015 Thanked Munir for his many years of exceptional service as Executive Director. |
| February 9 |
Received and approved financial accounts for the calendar year 2015, and a report from the Executive Director on his first 6 weeks in post, noting that an update to the leader guidelines is in preparation. Guidance Council report, including plans for a teleconference of mentors. Confirmed the nomination process for Board appointments at the April annual meeting. Opened discussion on opportunities for Board members to contribute in more depth to organizational goals and priorities. |
| 2015 | |
| December 1 |
Received financial report on year to date - on budget. Approved 2016 budget and goals and activities. Agreed actions to consolidate WW fee income. Updated on Executive Director search. Rashid continues to moderate the facebook group. Executive Director's report included an update on the fee increase to 36$. |
| September 8 |
Received financial reports for the year through August 28 Executive Director's report on the new website design going on line Discussion regarding establishing a DUP IN Facebook group Guidance Council report |
| April 28 |
Welcomed new Board members Rashid Andrew Hall (NZ) and Zarifah Spain (USA), and expressed gratitude to departing member DiAnahita Kanoy (USA) Approved the following officers for 2015-16: President – Darvesha Victoria MacDonald; Vice-President – Maris Warrior, Secretary/Treasurer – Kabir Stuart McKinnon Reviewed Financial Reports for January 1 - March 31, 2015 Received a report from the Executive Director Received the initial report of a new Communications Committee, which is giving focus and leadership in exploring needs and opportunities for communications with Leaders Guild members worldwide |
| February 3 |
Approved 2014 financial report - results were on budget; also 2015 budget, moving towards a balance of income and expenditure, with adjusted staff hours, and appreciation for Executive Director's fund-raising results. Reviewed 2015 goals and activities. Set up Communications and Networking committees Guidance Council: noted that Murshid Saadi succeeds Murshid Tansen. |
| 2014 |
|
|
|
Received 3rd quarter financial reports Guidance Council Report Fundraising Report Executive Director's Report Bylaws revision, increasing size of board by one member
|
| September 18 |
Approved minutes Financial Reports Adopt Planning Committee Report and Recommendations Fundraising Report |
| April 8 |
Annual Meeting Report on 2013 finances Election of Officers and Board Regular Meeting 1st Qtr Financial Reports Exec Director's Report Guidance Council Report Planning Committee Report |
| February 11 |
2014 Budget, Mission and Goals Guidance Council report Invoicing of NA Leaders Nominating Committee |
| 2013 | Key Business or Action Items |
| November 19 |
Financial reports Guidance Council Report Changes at DUPNA Implementation of new PayPal options Logo dispute |
| September 24 |
Financial Reports Administrative Committee Report Guidance Council report Changes at DUP North America Leaders Guild Meetings Summer 2013 |
| April 23 |
Received Nominating Committee report Elected officers and directors Reviewed 2012 financial reports Reviewed 1st Quarter 2013 budget reports Discussed the administrative commitee report Guidance Council report Executive Director's report |
| February 12 |
Approval of Minutes from November 20, 2012 Received Financial reports from Year 2012 Approved 2013 Budget and Goals and Activities Approved formation of Nominating Committee Reviewed Leaders Guild Statistics for Year end 2012 Guidance Council report |
| 2012 | Key Business or Action Items |
| November 20 |
Approval of Minutes from September 18 Financial Statements as of October 31, 2012 Draft resolution on Charity Non-Profit Registration. Guidance Council Report – Darvesha and Munir |
| September 18 |
Approval of Minutes from April 26 Discussion of Visioning Document Administrative Committee report |
| April 26 | Approval of
Minutes from February 7, 2012 2012 Financial Reports January 1 – March 30, 2012 Administrative Committee (Munir, Darvesha, Kabir) Motion Executive Director’s Report Guidance Council Report Welcome to New Board members Remaining Board meeting dates in 2012 |
| February 7 |
Financial
Reports Fund Drive Update Nominating Committee Guidance Council Report Executive Director’s Report 2012 Board Meeting
Schedule |
| 2011 | Key Business or Action Items |
| December 13 | Financial
Reports Nominating Committee Guidance Council Report Executive Director’s Report 2012 Board Meeting Schedule |
| September 13 | Financial
Reports Fund Drive Planning Executive Director’s Report Community Coordinator Report – A report on work accomplished to date in contacting lapsed members and leaders Guidance Council Report Next meeting date |
| May 10 |
Approve By-laws Changes
Executive Director’s report Financial Reports Community Coordinator Position Establish Fundraising Committee Next meeting date |
| February 8 |
Financial reports Administrative Committee Meetings Year 2011 Goals Guidance Council Update |
| 2010 | Key Business or Action Items |
| December 14 | Approval of Minutes from October 12, 2010
(attached) Financial Report Approval of 2011 Goals and Activities Approval of 2011 Budget NA/IN Lapsed Member Calls report (information only Website Updates and Additions. |
| October 12 | Approval of Minutes from September 14. 2010 Review of achievements this year toward 2010 goals and objectives Discussion of draft 2011 goals, programs and initiatives 2011 Fundraising focusing on the Leaders Guild Announcement of new DUP International Website |
| September 14 |
Financial Documents to date Review Name Change to Dances of Universal Peace International Fundraising Discussion Goals and Objectives for 2011 Website Update (information) MTG Guidance Council Report to the IN board Memberships Dues Question |
| June 8 |
Financial Reports: 2009 Year End, 2010 Year to Date |
| April 20 |
Annual Meeting Financial Reports - 2010 Year to Date and Balance Sheet Possible Name Change Websites Update Communications, Dues, Draft Regions Policy (Regions Task Group Report) |
| March 9 |
Seattle Office Closing New Website Update New Certification Guidelines Distributed Old Website Communications, Dues, Regions and other issues Administrative Committee Meeting Chilean Telecon |
| February 9 |
Rough Draft Financial Statements Dec 31, 2009 Logo Policy (Action item) Pubs update Historical Materials from SRI Leader Guild Dues & Issues 2010 Budget /Goals and Objectives Support from Oneness Project Telecon with Russian Community Fundraising Website Draft Welcome and Home Pages |
| January 12 |
Pubs update Bylaws Revisions Leader Guild Dues Request for Support from Oneness Project |
| 2009 | Key Business or Action Items |
| December 8 |
Pubs update Regional Telelcons and Dues Discussion New Bylaws 2010 Budget Request for Support from Oneness Project |
| November 10 |
IN Website – update DUPNA In-Body meeting Pubs Proposals including Pubs Goals New Bylaws and Annual Meeting Next Meetings PW Inc regional telecons |
| October 21 |
New Bylaws Annual Meeting Election of Interim Officers Alima Stoeckel as German Advisor IN Website – update Pubs Proposals, including Pubs Goals Foundation Manual PW Inc regional telecons Committee Assignments |
| October 14 |
Discussion of Notes and/or Minutes decision Discussion of usefulness of Backgrounder Kabir McKinnon as Interim Treasurer – update Alima Stoeckel as Advisor IN Website – update Pubs Proposal Upcoming PW Inc regional telecons New Bylaws |
| October 7 |
Discussion of Distribution List Kabir McKinnon as Interim Treasurer IN Website Discussion of Unity Council Recommendations Pubs discussion Upcoming PW Inc BOD telecons |
| September 29 |
Note on BOD recruitment Key Tasks/Issues Interim Treasurer IN Website Unity Council Recommendations Upcoming PW Inc BOD telecons |
| September 22 |
Announcement to Advisory Council re Annual Meeting Board of Directors Possible Discussion of Items to Pass on to New BOD Farewells |
